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Dental Clinic Coordinator

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Position Information

Applicant Special Instructions
Job Title Dental Clinic Coordinator
Classification Job Title Dental Clinic Coordinator
Position Number EFCG0120
Requisition Number 17439
Department DM Dental
Required Qualifications

The position requires at least: (1) an Associate’s degree or two-year college equivalent (at least 60 undergraduate semester hours) (prefer in a health sciences technical program), (2) three years of prior-related work experience and (3) CPR certification healthcare provider with AED. The position requires at least a High School diploma or GED equivalent if substituting experience for education.

Substitute of Experience for Education Permitted Yes
Job Description

The position supervises functions of the Dental Clinic at the Dale Mabry campus. The position: (1) is responsible for coordination and maintenance of all aspects of the dental clinic, in collaboration with Dental Hygiene (2) plans the repair, preventative maintenance, scheduling, and consulting services to ensure safe, effective performance of equipment and associated system, and (4) assures that the standards necessary for accreditation and approval of the clinic are maintained.

Preferred Qualifications

Knowledge of Dentrix and Dexis Software.

Supplemental Job Information

Responsible for coordination and maintenance
of all aspects of the dental clinic. Plans the repair, preventative maintenance,
scheduling, and consulting services to ensure safe, effective performance of equipment and associated systems.
Prepares and maintains dentists and clinic rotation schedules.
• Supervises operation of Dental Clinic front office, including scheduling and confirming patients. Supervises student assistant.
• Places requisitions. Orders supplies, materials and equipment, and reconciles invoices. Keeps current inventory of supplies, materials, and equipment.
• Collects payments. Bills and posts client fees. Prepares and issues charge receipts. Makes timely and intact deposits of payments received. Maintains records of accounts, utilizing all available aspects of dental software. Provides monthly revenue and deposit reports to the Dean and Bursar.
• Maintains clinical records, including those necessary for program and clinic accreditation. Maintains records of laboratory, equipment, and computer usage and maintenance. Maintains patient records in compliance with HIPAA. Coordinates OSHA yearly update and maintain OSHA records. Maintains bloodborne pathogen, quality assurance, and training records. Maintains and updates clinic manual and standard operating procedures manual. Prepares data analysis reports for program managers.
• Supervises/conducts various aspects of computer equipment maintenance and repair. Ensures computer software is updated and maintains computer hardware and service agreements.
• Assists dentist during procedures.
• Trains Dental Hygiene students in front office activities and software. Assists students with clinic related issues.
• Produces reports for the Division of Health Sciences, the College, and the appropriate State and Federal Departments.
• Collaborates with dental programs personnel in revisions/updates of clinic operations.
• Performs other similar and related duties as required.

Additional Documents Required
Campus Dale Mabry
Location 10 - Dale Mabry Campus
Pay Rate


Pay Basis Annually
Job Open Date 07/21/2017
Job Close Date
Open Until Filled Yes
Responsible Hiring Manager Leif Penrose, Debra Heysek
Job Category Professional/Managerial
Job Type Full-Time Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you have at least an Associate's Degree or two-year College equivalent (at least 60 undergraduate semester hours)?
    • No
    • Yes
  2. Do you have at least three years of prior-related work experience?
    • No
    • Yes
  3. * Where did you first see the advertisement for this position?
    • HCC Employment Opportunities
    • HCC Florida Jobs (Twitter @hccfl_jobs)
    • Employ Florida Marketplace
    • Higher Ed Jobs
    • Indeed
    • Beyond
    • America's Job Bank
    • Other
  4. If you answered Other to the above question, where did you see the advertisement?

    (Open Ended Question)

Applicant Documents

Required Documents
Optional Documents
  1. Resume
  2. Cover Letter
  3. Transcript – Post Secondary Degree
  4. Transcript 2
  5. Transcript 3
  6. Transcript 4
  7. D D Form 214
  8. License and Certifications
  9. Foreign Transcript Evaluation
  10. Hiring Authorization Form